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College Event Planning

emcee

How To Choose An Emcee

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In addition to having great entertainment at your event, you’ll also want to have a really good emcee. Emcees are also known as the master of ceremonies. Your Emcee will help to ensure that your event is successful by controlling the energy and flow of your event. Making the right choice in an emcee will help to keep your event moving in the right direction at all times. Think of your emcee as the director and your event as a movie. While a movie can have a great script and actors, it is the director that ultimately makes a movie what it is.

Create a schedule of events for your emcee

To start with, it will be important to know what will take place throughout the course of your event. Having an event schedule is crucial in the timing and delivery of your event’s moments. The event itinerary should include entertainment performances and speaking schedules, dancing and presentations. It’s also essential to know the number of individuals that will participate and the length of each performance. Planning will be key in keeping things organized and will also help to direct the flow of your event. Your emcee will be your guide and help to keep things moving smoothly.

Emcees control an event’s energy and flow

Your emcee will also need to compliment the entertainment. Your guests should never be unaware of what is to come next or what to expect. Emcees make sure your event stays on track and can pick up or slow down the pace. An emcee with a knack for setting the right mood can get folks excited during the event and keep them interested even when things seem a bit dull. Whether the proceedings require a playful or serious tone, it is the job of the emcee to create the desired setting.

Good emcees are also skilled at closing events. When the party winds down and the night comes to an end, your guest should know what to that it’s time to go home. During this time your emcee should recap the night’s events, thank guest for attending and wish them safe travel on their way home. 

Royal Entertainment offers a good selection of emcees to accompany your event entertainment. Contact us today for help in selecting the perfect emcee for your upcoming party or event.

transform an event venue

How To Transform An Event Venue

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There is a lot that can be done to transform an event venue with very little effort. You can completely change the atmosphere of a venue by implementing the recommendations found on this page. First, ask yourself what kind of ambiance you want to achieve and what it will take for you to accomplish this goal. It’s all about deciding on the mood and then choosing which decorations to use. Oftentimes, you don’t need to spend a lot of money to create a room full of magic or change your venue’s atmosphere. Here are simply a few simple suggestions that’ll help you do just that.

Using color and patterns to transform your venue

First, adding color and pattern is a fun technique to  enhance and transform your venue. Adding some bold accessories like tablecloths and rugs adds both color and pattern can help to transform a venue. With long pieces of bold fabric, you can add just as much pattern and color as you please. Let these be draped over the ceiling or flow on the floor. You have an unlimited potential for adding colors and boldness when expressing your creativity. What you should avoid is shades that would be too bright for the occasion. If you are going for romance, stick to red hues; if you are going for partying, employ one of the brighter and bolder shades. It’s completely up to you, but first, you have to make sure that the venue doesn’t prevent you from decorating the venue any specific way. It is better to double-check the rules before signing your contract.

Selecting the right accessories for your venue decorations

You’ll want to also keep in mind that small accessories can add a nice touch. It might be useful to find a crafts store where you can get inexpensive accents to use. You can purchase a bag of shells or you may want to use simple things like flower petals or pearls. In terms of allure, these simple, but somewhat elegant touches can help to add to the ambiance of your room. If you’re on a restricted budget, you can try to find a number of things like fake crystals, shards of glass, rocks, and other items to place on tables in vases to embellish the area. If you decide on using smaller objects as a way to change the ambience of the venue, you can alter the complete look by specifying height with fake flowers and other decorative elements.

Changing the feel of a venue’s size

If you want to make your room feel bigger, you’ll need to add elements with height. To accomplish this, you can use things like tall flowers or candle holders. This even works well in smaller spaces, but using high center pieces will help to make a room feel larger. Using high center pieces on tables can be very effective in not only changing the size of a room, but it’s overall décor. You can also remove or add more color with the use of matching tablecloths, matching floor runners that match the rest of your decorations. If that doesn’t fully bring things to life, then add flowers, candles, centerpieces and uplighting to help further achieve your desired result.

Using flowers to enhance a venue’s décor

You can transform an event venue with flowers to make everything look brighter and more colorful. If you wish to make everything brighter and glowing, purchase flowers to set out here and there. You don’t have to go overboard on the green-flowers, but if you remember your budget, the financial plan will permit you to include some in here and there. Flowers are a great way to add color, change the ambiance of a room and transform an event venue.

Using tables shapes to increase or decrease venue floor space

When trying to alter the size of a room. For example, making a small room feel bigger and a big room smaller. Changing the the size of the tables can help to achieve this. For rooms or venues that are smaller, choose round tables. For rooms that are bigger you can try using long rectangular tables. The use of round tables will help to increase floor space in a smaller room and your guests will feel this effect. Larger tables in larger rooms will help take up more floor space, creating the feeling of the room being smaller.

The importance of venue lighting

Our final tip is lighting. Lighting is everything in setting the mood and ambiance of a venue. To make guests aware of of certain stations or even entertainment, food and beverages, you’ll want the lighting to be relatively bright. This will be inviting to your guests and draw their attention. You should also dim the lighting if you want to make a night of intimacy, passion and romance.

Conclusion
Creating an atmosphere can be a fun and exciting experience.  With a little creativity and limited resources you can turn almost any venue into a dream oasis for you and your guest.  If the task becomes to much or you’d rather have this professionally done, don’t hesitate to reach out to us here at Royal Entertainment.  We have solid relationships with many of New Jersey’s best event venues and can provide you with some of the most affordable rates.  Contact us today for a free consultation and quote.  
promote an event

6 Tips On How To Promote An Event To External Customers and Clients

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6 Ways To Promote An Event To External Customers

So, you want your upcoming event that you are planning to be perfect. As a way to ensure success, do your best to invite as many people as possible to to get the largest turnout possible. You will not be successful in accomplishing this goal unless you include all of your external customers and clients.  Internal promotion is generally the easy part, but trying to get attendees from outside your organization can sometimes be a challenge.   

Here are 6 ways to help you with event planning promotion outside of your organization.  

  1. You first need to check to see whether you are sending the appropriate invites to the appropriate people. Identifying who can, get the word out and create a sense of hype around your even will be instrumental in attendance. You’ll also want to ensure that your external consumers get the invitation on time to make the necessary preparations required to get people to attend your event. Most people will react positively when provided with timely information on an upcoming event.  
  1. You will want to go out of your way to make your point of contact feel like a VIP. Give them a cause to want to come out and show their support by giving them something to do. You would want them to go to the party with the impression that they have a unique and significant role and that their presence is both desired and required. You will have a larger probability of them attending, which will also increase the likelihood that your party will be a huge success.
  1. Write the person responsible for attendance a handwritten letter in which you stress how essential it is for them to attend your wonderful event and how much you look forward to seeing them there. You’ll want them to feel significant and unique when they get the letter.  A handwritten letter will help them to have this perception to increase the likelihood that they will come to the party you are throwing.
  1. Maintain regular communication with all possible attendees that come from outside your organization. It is in your best interest to maintain open lines of communication to keep a hype and a buzz about the upcoming event. When you maintain open lines of communication with your external clients and remain knowledgeable of who is attending you can also share this information. This will give the impression that you are receiving favorable feedback.
  1. Identify strategies in which you  can acquire the ideas and interest of your external consumers.  Gathering this information can help you with entertainment, speakers and sessions to include. You will want to gather this information early on and have clients provide you with feedback and constructive criticism. You should make them feel important to you and your party by inviting them to share activities that they would like to see included.
  1. You need to ensure that your event is being promoted and that people are aware of how amazing the party or event will be. You may let all of your previous external clients, as well as the current ones, know how amazing this party is going to be by having them spread the word. You will want to demonstrate to them the fantastic ways you plan to make this occasion ever so special. You’ll  want them to be a part of all of it from planning to attendance and how their colleagues can get the most out of their attendance.

To make sure your event is a huge success, you’ll want to be sure that as many people as possible who were invited, show up. You want them to have a positive expectations about the party and attend with the expectation of having a nice time at it. Social media, email and even text messages are some of the channels available to keep the buzz as well as keep people informed.  .

If you are in need of event planning help , you can engage a professional event planner to keep you updated with the wonderful ideas that will assist you in the long run. You will discover that it works better not just for your event but also for future gatherings

event logistics

What to Look Out For When Planning Your Event Logistics

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When it comes to planning event logistics, a lot of details need to be taken into consideration for it to be a huge hit. You will want to think about everything that may go wrong to ensure that you are ready for anything that can cause your event to fail. You should strive to be ready for everything that may come your way and be able to meet any obstacles head-on.

  1. The first thing you need to do is ensure that you can keep your event on the schedule. This is one of the most important things that you need to accomplish. When you plan on moving people, items or just about  anything, you open yourself up to myriad potential pitfalls and complications. When making plans for something amazing, you do not want to let yourself feel disheartened. You do not want to quit and get upset over things out of your control. Therefore, you want to make sure the event continues in the proper direction. You will obtain precisely what you desire and require for your event logistics if you can maintain your patience and stay motivated.
  1. You have to ensure that you are not arranging your event logistics on a day already being used by another event. Because you want as many people as possible to attend your large party, you should leave the dates flexible so that your event will not conflict with any other major celebrations scheduled around the same time. To get started with the preparations for the large celebration, you will need to begin by determining which dates are the most favorable. As soon as you have settled on the ideal date, you can begin making arrangements for the remainder of the event and ensuring that all of your guests will be able to attend and arrive on-time.
  1. Maintain an organized and neat appearance. 
  2. The best strategy to keep your mind on the tasks that need to be completed is to ensure that you are on the proper road. You will want to be certain that you can maintain everything operating smoothly and on schedule at all times. Maintaining one’s concentration is the most effective method for achieving this goal. You will want to make sure that you keep detailed records of everything you do so that you do not get lost later. You will want to make certain that you acquire receipts for anything you pay for once you complete the purchase. You are going to want this to ensure you are getting the value for the money you are spending.
  1. Always be prepared for the unexpected since it might occur. You will want to be prepared for anything that could develop, so keep an eye out for new information. When you are ready for the negative things that happen to you and able to deal with them, you will be in a better position. When you take care of things before they arise, you will discover that you are more prepared and ready to deal with anything that may come your way. This is because you will have things under control before they arise. Because of this particular reason, you must make preparations to have a backup strategy in place.
  1. Even if you put in all the effort to make this event the finest one ever, it will not be enough. You are going to want to have the ability to inspire yourself and not deviate from the plan. The greatest method to guarantee that you will be able to arrange event logistics that will go off without a hitch is to ensure that you stay on track with scheduling and planning. You will have a better feeling overall, and you will have an easier time getting things done. You must be willing to go to work and keep the process moving forward. Maintaining your dedication to the cause you are working for is going to be helpful to you while you prepare the event logistics and put your plans into action.

All these are wonderful things that may be done to ensure the event’s logistics are a success. When you walk into a situation prepared and organized, you will feel better about yourself and have a better experience overall. These are the most important aspects that contribute to the success of event logistics. If you equip yourself with the appropriate resources, you will discover that putting on an event can be an enjoyable and exciting experience.

If you are in the tristate region of NJ, NY or CT, you can count on Royal Entertainment for your event planning logistics.  We are a New Jersey based event planning logistics company that can help with any destination wedding needs.  Call 973-826-7011 or email support@royalentertainmentus.com for a free consultation and quote.